Bioengineering has an excellent opportunity for a full-time Academic Counselor. The position will advise undergraduate students and perform program administration in a manner that promotes academic excellence within a culture of justice, equity, diversity, and inclusion.
UW Bioengineering is a vibrant community driving advances in health care. As a joint department in the College of Engineering and School of Medicine, we bring together students, scientists, engineers, and clinicians to develop innovative and cost-effective health care solutions that improve lives. Our inclusive and collaborative culture empowers our students, faculty, and staff to make an impact through new fields of research and clinical products. Our award-winning faculty are national leaders in biomedical education, research, and technology transfer.
In UW Bioengineering, we are bound by a belief that public health and human dignity are inseparable. One is impossible without the other. Equity and inclusivity are fundamental to our mission of inventing the future of medicine.
We are seeking a full-time Academic Counselor. This position is responsible for providing undergraduate academic advising and program administration for the Department of Bioengineering. The position works closely with the department Chair and the Vice Chair of Academic Programs to create an environment that promotes academic excellence within a culture of justice, equity, diversity, and inclusion.
The position is the primary contact for both prospective and current undergraduate students, advising them on the admissions process, potential course of study, and graduation requirements. The position works closely with the UW Admissions Office and the College of Engineering to coordinate admissions processes for transfer and interest changers, and direct-to-college placement. The position also works with a variety of on- and off-campus partners to collaborate on various outreach activities including high school and community college visits, recruitment and outreach events, and other related campus events. Further, the position leads the undergraduate admissions committee and is expected to build relationships with Washington State two-year colleges to increase matriculation of transfer students.
The position reports directly to the department Chair and collaborates closely with the Vice Chair of Academic Programs.
- Assist declared undergraduate Bioengineering majors with degree planning and course registration. Advise and support BS-MS students.
- Monitor student satisfactory progress and provide guidance to at-risk students to ensure their success. Advise undergraduate students regarding academic issues, including drops, grading options, petitions, and appeals.
- Develop and modify advising materials and counseling resources such as handouts, handbooks, and web-based resources. Keep internal and external resources (websites and Canvas pages) up-to-date and accessible to current and prospective students.
- Interpret and communicate UW policies pertaining to undergraduate and BS-MS students; advise department faculty, staff and students on policy requirements; identify, propose and implement changes to department practices in response to policy changes.
- Design and implement new initiatives for undergraduate students that enhance advising services and support retention goals. Integrate diversity, equity and inclusion principles into all advising programming.
- Provide individual case management for individuals who are struggling with curriculum. Provide personalized support to students, referral and consultation with health & wellness, campus counseling services, and Disability Resources for Students.
- Provide support and back-up to the Graduate Programs Academic Advisor and Associate Chair of Graduate Programs as needed.
Outreach, Recruitment and Events
- Build relationships with Washington State Community and Technical colleges to increase matriculation of transfer students. Set enrollment targets, evaluate and report progress toward goals.
- Work with the Curriculum Committee to identify opportunities for transfer students.
- Maintain connections to department alumni. Coordinate in the creation of surveys. Maintain alumni tracking system.
- With the graduate advisor and academic services specialist, co-organize the graduation celebration and related events.
- Recruit and organize volunteers to assist at events, assign tasks, and respond to problems.
- Implement diversity outreach plans and offer information sessions/outreach events across campus. Support annual graduate student recruitment event.
- Lead Bioengineering undergraduate admissions and placement: serve on the College of Engineering Direct to College Placement Committee and Undergraduate Admissions Committee. Duties include developing placement criteria, reviewing and ranking applications, and evaluating the process, ensuring that admission and placement is equitable and fair.
- Support Center for Teaching and Learning Reviews.
- Provide data and information to support the department’s ABET accreditation.
- Contribute to program evaluation of the undergraduate program including the curriculum and student experience.
- Manage admissions and student files in accordance with department procedures and in compliance with university records retention schedules and and in accordance with student privacy regulations.
- Produce demographic and other statistical reports as needed.
Professional development and team engagement
- Participate in professional development activities and seek to improve skills. An annual budget is available to attend conferences including the cost of registration and travel. Incorporate best practices and share information with others.
- Attend department staff and faculty meetings, college/school meetings, and participate in relevant communities of practice.
- Use MS Collaborative tools such as Teams and SharePoint to share information and collaborate with colleagues.
- Bachelor’s degree in Higher Education Administration, Engineering or related field.
- One year of experience in academic advising, student services, or college teaching.
- Experience working in a respectful and inclusive manner with students, faculty and staff.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
- Excellent written and verbal skills.
- Demonstrated ability to exercise independent judgment and discretion in dealing with others.
- Proven administrative, organizational, interpersonal, and problem-solving skills.
- Demonstrated ability to manage information appropriately, particularly confidential and highly sensitive information.
- Willingness to explore new technologies and methods to improve efficiency and enhance collaboration.
- Demonstrated critical thinking skills to resolve issues effectively.
- Master’s degree in Higher Education Administration, Engineering or related field.
- Knowledge of UW systems that support advising and admissions such as the Student Database and Canvas.
OTHER INFORMATION (BENEFITS)
UW faculty and staff enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. For more information see https://hr.uw.edu/jobs/perks-and-benefits/
To apply for this position, go to https://uwhires.admin.washington.edu/eng/candidates/ and scroll down to the field for Req #. Enter 215437 and click on the title.
Equal Employment Opportunity Statement
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, or protected veteran status.
Commitment to Diversity
The University of Washington is committed to building diversity among its faculty, librarian, staff, and student communities, and articulates that commitment in the UW Diversity Blueprint (http://www.washington.edu/diversity/diversity-blueprint/). Additionally, the University’s Faculty Code recognizes faculty efforts in research, teaching and/or service that address diversity and equal opportunity as important contributions to a faculty member’s academic profile and responsibilities (https://www.washington.edu/admin/rules/policies/FCG/FCCH24.html#2432